GCH Board Meeting MINUTES

MAY 15, 2023, 7 pm at GCH 

Present: Aaron, Jackie, Brulee, Debby, Jeannie, Julie, David, Elliot

Guests: none

Meeting opened by Julie with the Pledge of Allegiance 

Approval of April 2023 minutes

Treasurer Report (Elliot) 

MMSP to accept Treasurer’s Report 

Manager Report: 

·       Annual spring donor letter has generated a fairly good response.

·       Our insurance renewal will be next month

·       Annual smoke alarm test in conjunction with the quarterly elevator test will happen on Thursday.

·       Downspout on west side of building still needs to be replaced

·       100’ Garden hose that was kept on the west side of the Hall has disappeared

·       Light bulbs in restrooms, downstairs, and in main stairwell all need attention.

Georgettes' Report/Beautification Project: Marylou checking sources for drought-tolerant plants. Will need some assistance in removing the barberry shrubs in the flowerbeds so that they can be replaced.

CoffeeHouse:

No report until next season, which will begin in October.

OLD BUSINESS:           

Facility Needs-Assessment: These items are grouped for easier prioritization. 

CONCERT ROOM UPGRADE

·       New vinyl-plank flooring. An estimate for this job was received from Mike Jones for the amount of $9,790.00 but probably will not be good if we wait much longer.

·       Replace all chairs in upstairs concert room with stackable, upholstered seating.

·       Paint upstairs Concert Room.

WAITING UNTIL WARM WEATHER

·       Parking Lot striping/repainting of handicapped spots (Elliot has striping equipment)

·       Landscaping; new drought-resistant plants in flowerbeds and along walking path. City requires drip irrigation only

·       Pressure-wash front porch & benches

·       Marylou will contact Colton to repair the rain gutters that came off the roof during winter.

MINOR ODD JOBS

·       Reorganize downstairs storage/work room

·       Replace all ceiling tiles downstairs

·       Replace upstairs (concert room) closet hardware with locking hardware (already have supplies for this)

·       Reorganize sound system storage

ELECTRICAL

·       New exterior LED lighting on porch and 3 sides

·       Rewire lighting fixtures downstairs to adapt to LED bulbs.   

PLUMBING 

·       Island sink trap still needs to be re-plumbed. The open trap is unacceptable.

GRANT REQUIRED

·       Replace sound-damping carpet on concert room walls with acoustic panels. This may require replacement of sheetrock in this room. New trim on bench tops.

·       Replacement of cover on outdoor stage (installed in 2005, we were told at that time to expect a 15-year lifespan)

·       New lighted Flagpole Plaza next to the outdoor stage, north side

Grants: Grant requests to the City for Hotel-Motel tax funding have been approved by the City but we will have to supply receipts for expenses to receive payment. Georgettes can submit receipt for pie cherries now.

We expect to hear from the Lauzier Charitable Foundation before the end of this month about our grant application for our Concert Room Rehab Project. We are requesting $20,000 for new flooring, new drywall and Acoustic sound panels, and 100 new chairs. Application was submitted before the April 28 deadline.

JULY 4

Citizens of the Year: Melissa Baker MMSP

July 4 Event Handbook update – copies for everyone. Does not include sections on Fireworks, Children’s Games & Contests, Car Show or Info Booth

Committees/Chairmen:

·       PIE:  Marylou, Brulee & Sandra. Pie cherries have arrived and we have them in storage.

·       Promo/Advertising: Debby & Kayla. New stage banner needed this year. Cost est. $400 MMSP

·       Vendors Management: Melissa & Courtney

·       Cherry Bomb Run: Elliot

·       Parade: Jeannie & Chuck Kiehn

·       Car Show: 

·       Schedule/Stage Entertainment/Sound: Arrangements have been made with the same sound company as last year. 

·       Grounds Management/Signage & Banners: Aaron, David & Elliot

·       Fireworks: $11,000 show this year. Permit has been received and will need to have Tony Liebelt’s signature. 

NEW BUSINESS:

Phones – We have been paying over $200/month to LocalTel for a line to the elevator and to the smoke alarms, but land lines are being eliminated. Phone service will be over the internet. We are required to make this change.

Upcoming events: see https://www.georgecommunityhall.com. 

Chamber of Commerce Business After Hours on Thursday, May 18 from 5:30-7:30 at the Port of Quincy (old Heartland Pharmacy Building)

Next GCH Board Meeting will be on 6/19/23 

 Adjourn:        7:41 pm 

The George, Washington GEORGETTES

Although the Georgettes, technically, are a sub-committee of the George Community Hall organization, they really function as a SISTER organization, doing a multitude of things such as food service, beautification management, and some event oversight.   They work to support the events and activities sponsored by the George Community Hall.

Most of all, Georgettes are a great group of friends who enjoy getting together and serving our community!

THINK YOU'D LIKE TO JOIN THE GEORGETTES?

If you like the idea

of serving your community,

getting to know your neighbors,

and reminding America of its best intentions,

then Georgettes is for YOU

Georgettes meet on the First Tuesday of each month at 6:30 p.m. Meeting locations vary, please call.

If you are a woman in the George-Quincy area

and are interested in the Georgettes,

we would love to have you join us!

Need more info? Call our president, Jeannie at 509 398-0123.

Georgettes are actively involved in making the George community a nicer place to live, first by providing food management services needed for GCH events, such as helping provide refreshments for the monthly CoffeeHouse concert series, and also by organizing George Beautification/Landscaping efforts in our town.  They do their own fund-raising, and they support other organizations' special projects as well.

And, of course, the Fourth of July is the Georgettes' day to shine! That terrific giant cherry pie?  WE DO THAT!

Our big pie (8' X 8') has been officially recognized by Guinness World Records as the World's LARGEST Cherry Pie.

Come get your piece of it next July Fourth!  We'll be looking for you!